RoxAI gears, brain, and Africa icon mark RoxAI Book a $100 Consultation
Portfolio

The Kind of Systems We Build

RoxAI builds AI-powered automation for schools across Africa, organized into three tiers — from day-one admin automation to enterprise-grade analytics and AI transformation. Below is how each tier typically works. See how the tiers are priced.

Tier 1 — Automate

Where every engagement starts

Focused, concrete admin automation on the work that costs schools the most time — admissions, parent communication, and the operations layer underneath both.

Admissions & Enrollment

Inquiry-to-Enrollment Agent

For schools losing prospective families between "I'm interested" and a signed enrollment. An agent that responds to inquiries within minutes, qualifies the family against space and grade availability, and keeps every lead moving instead of sitting in an inbox.

EmailAirtableCalendar syncAI response drafting

How it typically works

  1. 1Inquiry comes in by email — a website contact form works too, routed straight to the school's admissions inbox — and is logged automatically.
  2. 2The agent replies with grade/space availability and next steps — same day, not same week.
  3. 3Qualified families are auto-scheduled for a tour or call.
  4. 4Admissions staff see a live pipeline instead of a scattered inbox.
Parent Communication

Parent Update Automation

For the fee reminders, absence notices, and "did you hear back from the school?" follow-ups that eat a front-office team's day. Automated email updates that keep parents in the loop without staff retyping the same message twice.

EmailAutomated remindersAbsence alertsStaff handoff

How it typically works

  1. 1A new inquiry gets an instant, same-day reply drafted by AI — not same-week.
  2. 2A student marked absent automatically triggers an email home the same day.
  3. 3Fee invoices get an automated reminder as they approach — and again if they pass — their due date.
  4. 4Anything that needs a human touch stays with office staff, who reply straight from the pipeline.
Tech Ops

Attendance & Fee Tracking

For the paper attendance register and the fee ledger scattered across notebooks and spreadsheets nobody fully trusts. Built into the same platform as admissions — one roster, one record, no second app to log into.

Attendance trackingFee invoicingAutomated reminders

How it typically works

  1. 1Staff mark each student present, absent, late, or excused once a day.
  2. 2A student marked absent automatically emails their parent the same day.
  3. 3An admin invoices a fee once; the platform reminds parents automatically as it comes due, and again if it's overdue.
  4. 4One shared roster, instead of a register in one notebook and a fee ledger in another.
AI & Innovation

Practical AI for Smarter Decisions

For the admin problem that doesn't fit a template — every school has one. We build practical AI solutions that help staff make smarter decisions and drive better outcomes, scoped around the specific workflow the audit identifies.

Custom-scopedBuilt after auditTailored to workflow

How it typically works

  1. 1The Admin Automation Audit surfaces the highest-friction, lowest-risk workflow.
  2. 2We scope a specific AI solution for that exact problem — not a generic tool.
  3. 3It ships small, gets tested against real usage, and expands from there.
Tier 2 — Innovate

School-wide insight and AI-led decisions

For schools ready to build on Tier 1 with Teacher Support, full Parent Engagement, and the analytics and AI adoption work that turns automation into better decisions.

Teacher Support

Admin-Off-Their-Plate Agent

For the attendance logging, report-card assembly, and scheduling admin that pulls teachers away from actual teaching. Built to sit inside tools teachers already use, not add another app to learn.

Google WorkspaceAttendance systemsTemplate automation

How it typically works

  1. 1Attendance and grade entries sync from whatever teachers already use.
  2. 2Recurring admin (schedules, routine notices) gets auto-generated from templates.
  3. 3Teachers review and approve rather than build from scratch.
  4. 4Time saved gets redirected to actual classroom prep.
Automation Analytics

Leadership Dashboard

For leadership teams making decisions on gut feel because the data is scattered across five tools. A live dashboard pulling admissions conversion, response times, and staff workload into one view, so decisions are made on what's actually happening.

Admissions pipelineResponse-time trackingWorkload trends

How it typically works

  1. 1We connect the systems already tracking admissions, communication, and ops.
  2. 2A single dashboard surfaces conversion rates, response times, and workload trends.
  3. 3Leadership reviews it weekly instead of chasing numbers from five people.
AI Transformation

Staff AI Adoption Roadmap

For schools where a few staff use AI tools well and most don't touch them at all. A structured roadmap and hands-on workshops so AI adoption isn't left to whoever's curious enough to figure it out alone.

Staff workshopsRole-based roadmapChange management

How it typically works

  1. 1We map which roles stand to save the most time with AI-assisted workflows.
  2. 2Hands-on workshops build comfort with the specific tools each role will use.
  3. 3Adoption is tracked and reinforced, not left to fade after a single training day.
Cloud AI

Connected Agents Across Your Systems

For schools whose tools already talk to each other, sort of — with a person copying data between them by hand. Cloud-hosted agents connected across your SIS, email, and calendars, built to scale without a manual re-setup every time a new department comes online.

SIS integrationEmail & calendarCloud-hosted agents

How it typically works

  1. 1We connect your core systems through one cloud-hosted layer instead of one-off scripts.
  2. 2Agents run centrally, so a new department plugs in without a re-setup.
  3. 3Everything scales with your school instead of breaking at the next integration.
Tier 3 — Elevate

Built for scale and unreliable connectivity

For school groups, multi-campus networks, and schools operating where connectivity isn't guaranteed.

Offline & Low-Bandwidth AI

Connectivity-Resilient Automation

For schools and multi-campus groups where connectivity isn't guaranteed. Automation engineered with local caching and offline-first workflows, so admin tools keep working through a dropped connection instead of stalling until it's back.

Local cachingOffline-first designSync when available

How it typically works

  1. 1Critical workflows are built to run locally first, not depend on a live connection.
  2. 2Data queues automatically and syncs the moment connectivity returns.
  3. 3Staff keep working through outages instead of losing the afternoon to them.
Custom Infrastructure

Multi-Campus Rollout

For school groups running the same processes differently at every campus. A dedicated environment standardized across every site, with a named account lead and priority response times instead of a shared support queue.

Dedicated environmentStandardized rolloutPriority support

How it typically works

  1. 1We map how each campus currently runs the same process differently.
  2. 2One standardized setup rolls out across every site, on a dedicated environment.
  3. 3A named account lead handles priority requests as the group grows.

Have a specific admin headache in mind?

The fastest way to see what we'd build for your school is a $100 consultation — credited in full toward your setup fee if you move forward.

Book a $100 Consultation